NASPO ValuePoint Prepares to Rebid P25 Equipment Contract
Tuesday, May 08, 2018 | Comments
National Association of State Procurement Officers (NASPO) ValuePoint (NVP), formerly WSCA-NASPO, is a cooperative purchasing organization whose contracts are led by individual states and competitively bid according to the procurement requirements in that state. Each procurement team consists of technical and procurement experts from multiple states. NVP provides resources to assist with the procurement activities and management of the contracts.

The NVP public-safety communications equipment contract, led by the state of Washington, is preparing to rebid the nationwide public-safety communications equipment cooperative contract. A team of procurement and technical experts from multiple states serve on the sourcing team and assist with bid development and evaluation. Their participation continues for the entire term of the contract. Members of the sourcing team represent Washington, Oregon, California, Idaho, Alaska, Utah, Nevada, Georgia and Tennessee.

To ensure interoperability and compatibility, all products offered on the upcoming rebid contract must meet the Project 25 (P25) Compliance Assessment Program (CAP) requirements. Awarded manufacturers may add products in the categories and subcategories they were previously awarded as long as they meet the following conditions:
• Must be in the category/subcategory awarded;
• Must be P25 CAP tested, certified and listed on the Department of Homeland Security (DHS) website; and
• Must adhere to the percentage off-list discount submitted with their bid.

The current contract was intended to “buy more of what you have” but doesn’t offer the opportunity for a complete turnkey solution. There are two current contracts: phase one consists of the different radios, and phase two consists of products and services related to infrastructure. Awards were made by category/subcategory at the manufacturer level. Thirty-four contractors received awards in 45 categories/subcategories.

Phase one has a maximum term of 10 years. Phase two has a maximum term of five years. Phase one was extended through June 30, 2021, to be coterminous with phase two. The intent is to rebid both contracts at the same time to create a single contract for public-safety communications equipment.

The Rebid
The team will initiate the rebid process in July 2018 with the release of a request for information (RFI). To receive notification of the opportunity, companies must be registered in Washington’s Electronic Business Solution (WEBS). The RFI will ask questions about the current categories, specifications, additional categories and specifications, services, terms and conditions, and contract structure. It will include an invitation to participate in an industry forum meeting the week of Oct. 15, 2018, near Seattle-Tacoma International Airport. The meeting will be arranged in blocks of time devoted to specific topics, so companies can attend the sessions that are important to them. Companies can assist in the rebid activities three ways: submit written responses to the RFI, attend the in-person open discussion of the industry forum meeting in October or do both.

Once changes have been approved by the lead state and sourcing team, the new products/price book will be posted on the NVP website. For audit purposes, nothing will be deleted from the original products/price book. Products no longer offered or discontinued will be struck through, and new products will be highlighted. Every change must have an effective date. The NVP website will maintain a complete list of all products and pricing for the entire term of the contract.

All 50 states, the District of Columbia and the organized U.S. territories, their political subdivisions and other eligible entities may use the NVP contract. The lead state and sourcing team create the NVP master agreement, and anyone that wants to use the contract may use the master agreement through a participating addendum (PA). The PA process is intended to include state-specific terms and conditions and is negotiated between each vendor a state decides to do business with. States may choose awarded vendors with which they will enter into PAs. If a state decides not to use an NVP master agreement or an awarded vendor on an NVP master agreement, a subentity within the state may request to do its own PA. There are 338 PAs to the NVP master agreement, and the number increases daily.

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Neva Peckham works for the state of Washington Department of Enterprise Services developing, evaluating and managing statewide master contracts. She recently represented Washington in the cooperative procurement with the state of Oregon for public-safety broadband network services. She also leads NASPO ValuePoint nationwide cooperative procurements for public-safety communications equipment and electronic monitoring of offenders. Questions regarding the NVP public-safety communications equipment contract and upcoming procurement can be emailed to neva.peckham@des.wa.gov.



 
 
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