BroadWay Organizers Extend Tender Deadline, Provide Clarifications
Friday, April 26, 2019 | Comments

The BroadWay pan-European public-safety broadband procurement extended its deadline for tenders until 22 August. Additionally, the question-and-answer period was reopened with a deadline of 18 June.

The project’s organizers said they have received interest from more than 140 registrations and downloads of the request for tender. More than 80 people, representing more than 60 organizations, attended both the online and briefing/partnering events. More than 55 questions were raised, which the organizers said demonstrates the level of interest and the difficulty of understanding the pre-commercial procurement (PCP) instrument.

“BroadWay is the first PCP program in the security sector, so all involved are learning,” a statement said. “This new (PCP) process is clearly taking some time to understand with many questions relating to intellectual property rights (IPRs), agility within consortia, and place of performance and subcontractor requirements.”

The official erratum was accepted by Belgian e-procurement and will appear through official channels early next week.

Three clarifications that simplify the tendering process were made, the organizers said. A minimal team is possible in the design phase, allowing teams to be expanded later for prototype and pilot phases. Documentation regarding eligibility of partners is only required before companies start work. Therefore, groups only need to include documentation for those involved in the design phase in the tender. IPR rights are further highlighted, indicating the benefit where suppliers keep their IPR.

The minimum eligible team to be included in a tender is a mobile and/or satellite operator (lead, partner or subcontractor) and independent and impartial test and evaluation (subcontractors) including test and validation (including security assurance) and practitioner evaluation support. Subcontractors can be included in more than one tender.

During the design phase, companies will have time to engage more partners to bring extra skills and capabilities that are needed to build prototypes to address all of the BroadWay objectives.

Feedback from potential suppliers also cites difficulty to find consortia to join so two events were added. A facilitated workshop where suppliers can meet and discuss with each other to build their tendering teams is scheduled 4 June, and another update webinar for potential suppliers is set for 11 June. Details of both events will be communicated separately.

Organizers would like to place up to five teams on contract for the design phase. A list of questions and answers about the tender is available here.

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