Illinois City Selects FE to Assist with Needs Assessment, RFP
Monday, July 18, 2022 | Comments

Naperville, Illinois, selected Federal Engineering (FE) to complete a needs assessment and create a request for proposal (RFP) for the acquisition of new CAD, mobile data terminal (MDT) and law enforcement records management (RMS) software.

The CAD and MDT systems will, amongst other capabilities, be used to dispatch 9-1-1 calls out to responders, map the call location in the dispatch center, provide automated vehicle location (AVL) for responders in the field, and provide National Crime Information Center (NCIC) and (LEADS) access within the application.

Federal engineering will perform five tasks including:
• Conduct a needs assessment: Review, evaluate and document existing systems, determine and document the current and future functional requirements needed, and identify deficiencies, as well as propose opportunities for improvements and efficiencies
• Develop a plan of action for addressing the needs assessment: Complete a comprehensive plan of action to select solutions to address the needs identified, prioritize the solution requirements, identify potentials for phase in of solution implementation, suggest time frames for implementing the solution, draft a project plan and estimate costs for potential replacement options including available grant options
• Generate an RFP document: Based on the results of the needs assessment and the plan of action, create an RFP for distribution to prospective vendors for the purchase, installation, implementation and support/maintenance of a software solution, assisting the city in identifying potential vendors and facilitating questions and responses throughout the RFP process
• Assist with the evaluation and selection of a vendor: Assist the city’s user group in evaluating the proposals received from vendors, coordinating and facilitating on-site demonstrations from vendors and/or potential site visits to agencies using prospective vendor’s systems and final selection of a vendor and implementation plan
• Contract negotiations: Assist the City in successfully negotiating a contract with the selected vendor

“The goal of this procurement was to enter into an agreement with a qualified consultant in order to expedite and reduce the risk of procuring, implementing, deploying, and migrating to a new CAD, MDT and RMS system while seamlessly supporting the users and customers,” said Lawrence Algee, Naperville public-safety IT manager. “Federal Engineering was selected because of their decades of experience successfully completing similar projects.”

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